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School Management System Modules

The basic framework of eMLi provides wide range of modules. These modules are designed to provide specific functionalists in the context of school management.

The management of the school is different from others as every activity is different in nature. But the routine task remains the same e.g. Admission, Fees Collection etc... Looking to the the basic requirement of the process at School Management the eMLi modules are designed to manage the schools too. All modules are customized as per the requirement of the school to deliver the best output. 

Here we are having a list of modules which you can use in School Management. Focusing on the primary need of school these modules are dynamically managed with added features.  

Customized | Interactive | Dynamic 

Online School Management System Modules

  • Student Management +

    eMLi maintain student life-cycle for their entire academic curriculum. This module is used for complete student record keeping right from their admission till placement. Each activity of the student is recorded in eMLi Database.

    Managing the entire student life cycle from the time of admission to recruitment is the foremost thing to start with. Every detail is well formulated and managed.

    Student Information System by eMLi maintains student’s entire academic tour, from their admission to course completion, to keep the data up-to-date which provides a better management to students in the institute as well. Our solution provides complete automation to students & administration regarding their correlated tasks to accomplish academic goals on both the sides. eMLi is a complete integrated system, which doesn’t only record information but manages every academic activity of each student. Real time data & easy access allow you to keep control on students’ information and record data of their each task so that organization can generate reports & assess student’s development in the organization.

    Key functionalities:

    • Data Storage and Management.
    • Complete Academic Tour
    • Assignments, Term Work and Academic Project
    • Extracurricular activities
    • Student's Transactional information
    • Retention & Migration
    • Statistical Reports and Projection Reports
    • Interactive dashboard

    Unique ID System 

    Record Keeping

    Grievance & remarks

    Student Life Cycle 


    Admission | Fees | Activities

  • Attendance Management +

    eMLi will provide a Complete Attendance System. You can register the attendance of the student in two ways. One,as he enters the campus and second in each lecture he attends. Both system can be integrated to the RFID and Bio-Metrics devices. This module provides automated timekeeping and attendance tracking. Attendance records can be maintained through RFID or Bar-code.

    Every students/employees presence matters! A missed school day is a lost opportunity for student. Employees who show up for work on regular bases and give proper notice of absence are practicing good attendance.
    Manage the attendance of students from different disciplines of institutes on a single system and scrutiny the attendance process both for the students & employees. Module records daily attendance of students automatically so that educators do not need to waste their time doing administrative work.

    Module also allows you to generate various reports regarding attendance percentage as a part of disciplinary management and can differentiate between regular and irregular students in a matter of time.

    Key Functionalities:

    • Student wise summary of attendance
    • Last attendance taken
    • Date and lecture wise complete report
    • Monthly report
    • Subject topic wise reports
    • Complete academic attendance
    • Top Regular and Top Irregular students

    Employee Attendance System

    eMLi provides a powerful solution to maintain the attendance of the employee of the organization including Academic Staff, Administrative Staff and Other Staff. The Attendance Module will provide you a systematic way of management for the attendance of your employees. For academic staff (Faculties) eMLi will automatically calculate the work-load and for the rest of the staff members eMLi will calculate the working-hours. Some of eMLi's employee attendance reports are as follows.

    • Workload report for lecturer
    • Subject topic teaching report for lecturer
    • Working hour report

    STUDENT

    EMPLOYEE

    RFID Attendance

    Work-Load

    MIS Reports

    Parents can check the Attendance 24x7 online at        Student Information Portal (SIP)

  • Certificate Management +

    Institute need to maintain each and every record of student during the course. During the study, student ask for various certificates as an Identity Proof or Authentication. Once student is enrolled in the institute eMLi will start keeping track of each certificate given to the student.

    Students asks for various certificates during their study e.g. Bonafied, Transcript, Syllabus Certificate etc... for different reasons like Education Loan, Abroad Study, Higher Education, Higher Studies or Claiming Benefits form the GovernmentProviding different certificate to the students and maintaining records for received applications and issued certificates is a bit tedious task for the administrative office. Moreover, some certificates requires certain criteria to be fulfilled before issuing it. While some certificates requires to be issued for a specific number of time in a year or entire curriculum. Certificate Management Module of eMLi enables Administration to maintain these records with ease.

    The format of the certificate is kept dynamic. The administrator has to once set the style of the certificate and incorporate all the necessary details in the format itself. Just like mail-merge, eMLi will generate each certificate with given student ID as per the format specified. All major certificates are included in this module. eMLi can also provide additional certificates if required.

    Key Functionalities

    • Easy to issue & manage different kind of certificates
    • Flexible interface to form a certificate
    • Keeps a track of students’ details in a systematic way
    • Accurate data included in certificate
    • Unique number for each certificate for easy reference
    • Reduces human efforts
    • Thus, makes it even easier to prepare a format of different certificates
    • Provision of generating a new certificate from the system itself

    Transcript @ one click

    Apply & Approve

    Print & Issue


    Provisional passing | Transfer | Leaving | Syllabus | Transcript | Attempt

    Character | NOC | Bonafied | Consession | Medium | Refund Deposit

    Student can Apply / Claim any certificate 24x7 online at     Student Information Portal (SIP)

  • ID Card Management +

    Student ID Card is the key identification an institute can provide to their student. It's an official document which can be used in any emergency. Hence, keeping a track of ID Card records (Issued and Expired) is equally important as keeping track of financial records.  

    Some institutes asks to submit an affidavit by the student in the case of lost/misplaced ID Cards. Because misuse of Lost ID Card can lead to legal complication for the institution. To prevent the misuse of such ID Cards eMLi will provide you a built-in feature to Design, Generate and Issue the ID Card from the system itself.

    Integrating with attendance module, ID cards can be used with RFID, bar code and bio metrics system to take attendance and keep a track of attendance history.

    eMLi keeps a safe track of issued, re-issued, lost & expired ID-cards. Also it allows you to set fees structure & conditions to claim duplicate identity card.

    Key Functionalities:

    • ID-card can easily be generated with just drag and drop facility.
    • Once the ID-card format is prepared by the user, it can be printed.
    • ID-Card can be integrated with RFID, Bar-code and Bio-metrics system
    • Smooth and real-time attendance taking.

    RFID & BarCoded ID Card

    Unique ID Card


    Design | Generate | Print & Issue

  • Time-Table Management +

    Time-Table Generation is the major headache of any institution. With eMLi you can easily prepare your time-table for different class and divisions. The students can also be divided in Batch / Division in academic management. Hence, Time-Table Management Module will enable you to create time-table for each division or batch.Time-table can be prepared in two ways:

    Hourly System (Lecture-Wise Time Table): This option is for institutions looking to maintain hour-wise (lecture-wise) attendance. This option will enable administrator to make the time table from available staff and subjects. Everything, teachers/professors name and subject list will be available in a drop-down list to select while preparing a time-table. So just few clicks and time table is ready.

    Daily System (Day-Wise Time Table): Generally this system is adopted at school level where once the student enters, he is not allowed to leave the school in between the school time. A student is not allowed to select the lecture he want to attend. All the subjects taught in the class room is compulsory for him. Unlike college, a student has to stay in the same class room for entire school time and teacher changes according to the subject. In this scenario, management can assume that once a student enters into the campus he should be present in all lecture and activities of the class-room. So the attendance can be taken at entry point of the campus.

    eMLi's Time-Table Module you can easily set particular lecture for a particular day. Since time-table is completely integrated with attendance system, you need not to separately maintain a time-table for your attendance system.

    Key Functionalities:

    • Lectures timetable
    • Exam timetable
    • Timetable for academic staff
    • Tasks & activities management
    • Personal scheduler
    • Academic calendar
    • SMS integration
    • Increases organization’s efficiency
    • Systematic planning
    • Vanquishes human errors
    • Reduces human efforts
    • Eliminates traditional tedious scheduling

    Workload & Subject hours

    Year Plan

    Month Plan

    Day Plan


    Swapping | Special Lectures | Combined Lectures

  • Fees Management +

    Fees Management is a very tedious job till date and any organization need to take a lot of care while taking fees, as maintaining financial records is very important task in any institute. A proper accounting is also needed at the end of every financial year. 

    Fees management is very useful to simplify whole fees processing system both for students and administrators. 

    eMLi helps you out a lot in this factor with ease of work. An institute takes different types of fees (Fee Heads) e.g. Tuition Fees, Campus Development Fees, Activity Fees etc... Along with the fees, institute takes some sort of Deposit Amount from the student as a security deposit which at the end of the study refunded. In the county like India, there are certain criteria and fee structure for Specific Students e.g. Tuition Fees are Zero (0) for female. To manage this scenario institute need well structured fees management. Fees Management Module of eMLi is completely managed on the base of the fee scheme (Fee Taking Policy) prepared by authenticate user/admin. So clerical staff need not to remember each and every head and amount for the student. eMLi will identify student and same fees will be reflected on the screen. The system will identify the student, his current status, his fees history and on the basis of the Fee History records it will calculate the payable amount automatically. Hence the decision making at clerical end is eliminated. Organization need not to worry about old records too. Any kind of old record which is inserted in the system can be generated through reports at any time in future. Institution can get the fees amount ONLINE via Payment Gateway. Through the available reports Administration can get a bigger picture of the organization and judge the income. In this way, the decision making need to reform will become more faster.

    Key Functionalities

    • Student Daily Fee Collection
    • Head Wise Fee Report
    • Pending Fee Report
    • Duplicate Fee Receipts generated
    • Total Fees Collected Report
    • Head wise Summary Report 
    • Program/Course wise Head Summary Report
    • Fee register
    • Other customized report as per your need can easily be implemented

    The eMLi can easily be integrated with your bank's Payment Gateway. In this way, you can get the fees collected over the internet via Net Banking, Credit Card, Debit Card or Fund Transfer.

    Online Payment

    Fees

    Deposits

    Refund


    Reminders | History | Installments

    Parents can check the Fees Records and History 24x7 online at     Student Information Portal (SIP)

  • Course Management +

    Providing best quality education is the main objective of any academic institution. We believe that the management of the academics is even more important. The eMLi provides you the easiest way to manage your academics. 

    All academic management modules of eMLi are integrated and interlinked. Starting from deciding the syllabus, eMLi provides the teaching plan and curriculum management in best possible way. The syllabus can be divided in small portion to prepare a daily teaching plan for the faculties. Further the presentations or other material used in the class can be shared with the students through student-login of eMLi which will create a e-Learning Resource Center

     You can have different mode of teaching in your organization without collision. eMLi support flexible course management where you can define your own structure of each program which will not affect another programs. Even in one program you can adopt completely different academic systems e.g. you can have two program of M.Sc. one in Semester System and another in Trimester System.

    Key Functionalities:

    • Define credits & weightage
    • Syllabus arrangement according to institute working days
    • Different syllabus segments for class tests & mid-sems
    • Syllabus planning for short periods e.g. for a day, week, month, etc.
    • e-learning resource centre for students
    • Notes, files, documents, hyper links, videos, etc. can be shared
    • Automated workload generation on daily basis
    • 24x7 access
    • Systematic planning & execution
    • Real time integration

    Syllabus

    Program

    e-Learning

    Flexible Structure


    Year | Semester | Trimester | Any

  • Exam Management (School & College) +

    Examination Management is an integral part of any academic institution. The Exam Processing is full of variety in functionality as the examination is the ultimate method of the evaluation of the student in the education system. The progress-card defines  the performance of the student in each subject and defines criteria.

    eMLi is focused to provide you the best interface to manage your entire examination system. Currently administrators have great problem of managing the examinations. The eMLi will manage your examination in a well structured and systematic way.

    eMLi provides you an easy to use interface to manage your part of examination in your institution. In this scenario, Institution needs to summarize attendance of each student (with eligibility criteria) and  internal assessment, submitting the examination form to the concern University, making a list of student appearing in an exam, taking attendance of the students during examination etc.

    These activities are integrated in the interface of the institute in eMLi. In addition to all above year/semester ending activities, you will be able to perform following activities throughout the year. 

    Key Functionalities:

    • Class Test
    • Group/Subject Test
    • Internal Assessment via Preliminary/Terminal Exams
    • Assessment of Activities and Interpersonal Skills 
    • Combined/Aggregate Result
    • Weightage based Assessment 
    • Final Assessment for Progress Card
    • Notifying Parents about Result (SMS, eMail & Letter)

    Exam Form

    Eligible Student

    Aggregation


    Class Test | Attendance | Internal Assessment

  • Employee Management +

    To facilitate the human resources section and have a better management of the workforce, eMLi has provided Employee Management which balances one of the most vital part of your organization – your employees. 

    To efficiently and smoothly run any workplace it is essential to manage their employees. Bad management thrives any organization in chaotic environment.

    Employee Management by eMLi manages all the employee data,from recruitment to retirement, records routine activities of employees in the system, calculates their workload, sets different tasks & activities, keeps a track of service data, current status, personal scheduler and much more.

    With employee management, administration can have a clear vision of organization’s workforce, improved working potential, increased efficiency and uniformity in work structure.

    emLi also provides Travel Desk facility for employee's travel purposes. From start date to end date, purpose of travelling, city, ticket charges, total expenditures and approved or pending status are recorded and managed in a systematic way.

    Key Functionalities:

    • Recruitment & selection
    • Unique ID system for staff members
    • Service record & other human resource inventory
    • Attendance & leave records
    • Promotion & transfer
    • Activities & tasks management
    • Automated workload calculation
    • Event & holidays management
    • Grievance management
    • Academic timetable
    • Identity cards management
    • Personal scheduler & its management
    • Address book
    • Statistical reports & performance assessment
    • Performance appraisal
    • Retirement & disposal activities
    • Department wise login

    Course Allocation

    Staff Academic Year

    Allowance and Deductions

    Increment

    Travel desk


    Daily | Monthly | Yearly Scheduler

  • Pay-Roll Management +

    Payroll Management by eMLi works very smoothly & effectively to manage remuneration and integrate the functions of several sections of the organization irrespective of number of employees. Payroll by eMLi works parallel with other aspects such as increment, decrements, deduction, wages, bonus, etc. considering employee's attendance, leaves, performance, overtime, etc. simultaneously.

    A company/organization gets affected by how they consider payroll as an integral part. The payroll department is not only responsible for employee’s salary compensation, but it plays a vital role in company’s reputation also.

    Integrated features of eMLi embody functionalities of several departments e.g. Human Resources, Accounts, Time Office, Finance, etc. on single window to manage & control payroll section of organization.

    Payroll Management is integrated with attendance module, thus system automatically calculates total working days of employees per academic year. This enables accurate assessment of remuneration and makes your payroll section very easy to manage.


    Key Functionalities:


    emLi provides smooth and best facility for every employee’s payroll.There is no need of any manual checking, hence manual errors are lessened. Thus organization will be quite knowing about their income and expenses easily.
    • Performance based payroll structure generation
    • Working days calculation
    • Payment slips & record keeping
    • Effective salary management
    • Real time data updating
    • Smooth management of payroll section
    • Remuneration on the scheduled time
    • Lessens workload of several departments at once
    • Accurate assessment of each employee’s salary breakup
    • Reduces paper work
    • Integrates different functionalities on a single window
    • Integrated with attendance & employee management

    Remuneration

    Salary Management

    Working days/Leave Calculation

    Pay slip & Acknowledgement

    Increment | Decrement | Bonus

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Business Intelligence

Interactive Dashboard of eMLi provides valuable information in the most convenient way to understand. With Projection Reports you can be prepared for any problems for reforms. 

100% Web Based

eMLI is a 100% web based system developed in PHP. You can access the software over Internet or LAN through any Internet Browser from anywhere in the world. 

Multilingual Interface

eMLi gives you freedom to work in your own regional language. eMLi uses UTF-8 fonts through which you can add, view and edit the contents in your language. 

Hardware Integration

You can use most advance hardware and equipments in your daily routine with eMLi. eMLi provides you a great flexibility to integration of RFID, Bar-Code, QR-Code and GPS like technologies. 

Problems of Present Administration System

  • Less Transparent
  • Time Consuming
  • Laborious
  • Highly Error Prone
  • Risk of data abusing
  • Data Manipulation
  • Risk of Rules Violation
  • High Operational Cost

Academic Hierarchy

Uneven Keeping of Power and Information

Full Power has LESS INFORMATION
Less Power has FULL INFORMATION

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